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Senior Administrative Assistant (NYC)

Senior Administrative Assistant (NYC)

Location: NYC (Hudson Yards) | 75K - 90K Base +OT + Benefits Package

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We are currently recruiting for a Senior Administrative Assistant in NYC (Hudson Yards office). Currently hybrid in-office 3 days and remote 2 days. The Senior Administrative Assistant will provide professional support to Senior management teams, and senior executives. Manage daily administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables, and reporting. 75K – 90K Base + OT + Full Benefits Package.

Responsibilities:

  • Manage Senior Leadership / Executives schedules and calendars, making independent decisions regarding conflicting requests.
  • Manage as aspects of domestic and international travel including air, hotel, and transportation; prepare and manage expense reports.
  • Coordinate meetings, arrange for participant travel when needed, manage meeting logistics, and catering (face to face, teleconference, video conference, team building activities, etc.).
  • Prepare and distribute meeting material and notes; record and track action items.
  • Organize and maintain department documents, databases, and filing systems
  • Assist with departmental budget tracking by recording team expenditures and reporting
  • Partner and mentor junior administrative staff, assist with payroll & overtime reports
  • Assist with budget planning and compile data for planning

Requirements:

  • 3-5+ years’ experience as an administrative assistant in Financial Services or Corporate Investment banking
  • Proficiency in MS Office Suite and Concur
  • Ability to interact effectively with all levels in the organization
  • Handle sensitive information in a professional and confidential manner
  • Strong communication skills verbal and written

Local candidates only. Must be in a commutable range to NYC (Hudson Yards office). Currently hybrid in-office 3 days and remote 2 days. 75K – 90K Base + OT + Full Benefits Package. To apply email resume to petrina@bellwetherstaffing.com